There is a consistent thread that recurs throughout many people
who host events up and down the country. Not the massive events with thousands
of attendees and huge corporate sponsorship, the regular events that occur
throughout the UK every single day of the working week (and sometimes, we hear
it rumoured, even on weekends!) That thread is a tendency to under sell – not the
venue or, horror abounds, the attendees, but the organisers themselves and the nature
of the event.
Telling ourselves stories like “I do a few little events
here and there but it’s nothing major” is a reflection of what Doctors Pauline
R. Clance and Suzanne A. Imes (in their ground-breaking 1978 work, “The
Impostor Phenomenon in High Achieving Women: Dynamics and Therapeutic
Intervention“) referred to as ‘imposter phenomenon’ or, as we tend to
term it more consistently these days, ‘imposter syndrome.’
Let me dispel the myth here and now: if you put on events, you are an events organiser. It doesn’t matter if you hold them every day, many times a day, or once a year, if you host an event, you’re an events organiser. If it helps you to take ownership of it, get a name badge made up, print business cards, add it to your CV, put it on your LinkedIn profile (and get endorsements and recommendations for it!)
Why is it important?
In a survey undertaken by Statista last year, data regarding
UK event ticket sales from previous years was analysed to create growth
projections that would see the sector increase by half its 2017 total by 2022 –
from 3.2bn USD to 4.8bn USD (I’ve avoided Anglicising the data, but that 4.8bn
USD equates to roughly 3.8bn GBP).
The most recent figures published by the Events Industry
Council (EIC) suggests that business events alone supported 10.3m direct jobs
globally and generated nearly £500tn (yes, that’s trillion!) of direct GDP.
Why is acknowledging your role in that an important thing to
do? Because you are part of those amazing statistics. You have helped contribute
to this growth and, as part of the network of others who hold events throughout
the country – throughout the world! – not only does your voice and experience
matter, you’re also not alone. It might feel like it, when you arrive an hour before
your breakfast event to set up projectors, lay out name badges and arrange
refreshments, but you’re not “just” setting up projectors, laying out name
badges and arranging refreshments – you are facilitating, not only an exchange
of business cards, but an exchange of knowledge; you are playing a vital role
in the progression of commerce and you are central to the establishment and
nourishment of a community.
One area that is sadly neglected in many venues is the retail offering. I’m aware that you’re not all high street retailers but you do need to be aware of the opportunities available from good quality products and merchandising.
Back to that comment of ‘captive audience’ where here it can be a real advantage. They have visited your attraction and many of them want to take away a souvenir of their visit. All too often this means rummaging around the same stuff they can buy on most market stalls. In some cases badly presented and even dusty. In some attractions the dusty environment can be a real problem but this has to be contained so that your product offering is always being displayed in the most attractive and appealing way. First of all try and see your retail offering as a visitor would see it. This can be an issue as it is often difficult to see faults with what we have created. If necessary get a friend you trust to give you their opinion. This will assess both the visual effectiveness and also the staff’s attitude to customers.
When creating displays look at providing the ‘wow’ factor. What is the ‘wow’ factor? It’s that little bit extra we get when we choose something, especially if it makes us remember our purchase in a more positive way. This can be done by the use of clever lighting or décor or even sound. TV screens are very cheap but they can be used to show dynamic displays in a particularly effective setting.
Ensure all your staff are also part of the ‘wow’ you have on offer.
Are they all familiar with your product lines and the history of your venue? Often when in the shop visitors will ask questions they forgot to ask inside.
Picking up again on the Dinosaur Live exhibition make sure you have enough products which reflect the theme and content of what they have just seen. If you sell models have one or two already assembled and painted to show what the finished product will look like.
Don’t ignore the till point either as this is the place where they will have to stand for a few minutes at least. I don’t mean clutter it up with those cheap tacky goods from the Far East either. Use the space wisely and effectively either to add value to what they have already bought or as a way of advertising forthcoming events and experiences. Remember the two-third rule – two-third space and one-third products. That way it ensures the eye is drawn to what you actually want them to see.
When laying out your retail space always take a picture of the finished product and then view it the day after. Often a picture will identify issues you missed when you were setting it all up. There are also lots of ways you can spruce up displays very cheaply and effectively – I call it the Blue Peter effect! Think back to how they made some very magical things out of fairly ordinary objects with the addition of coloured paper, stars and decals and even sticky back plastic. If creativity is not your speciality I’m sure the local art college would be more than willing to get involved, especially if they get a mention on the displays. If you sell models, have one or two already assembled and painted to show that the finished product will look like.
The real advantages of on-line tickets sales are two-fold:
a) The visitor pays upfront and you have the money irrespective of whether they attend or not!
b) Psychologically, as they have paid in advance, they still have the entry money in their pockets!
If you link merchandise to ticket sales as part of your on-line offering this will also increase sales of existing products
In the case of a) it is very easy to add on-line ticket sales to an existing website and be selling tickets 24 hours a day 7- days a week. The cost of this is negligible and can be covered very easy by a small on-line booking fee if required. Many venues make no charge for on-line booking as the cash-flow advantages and the reduction in staffing intervention is worth the small fees charged. In addition, if you link merchandise to ticket sales as part of your on-line offering this will also increase sales of existing products. For example if they are attending a special event there may be specific merchandise linked to that event which can be bought at the same time as the tickets. ‘Dinosaur Live’ attracted 10,000 visitors and parents could buy their children self assembly models of a variety of dinosaurs both before and during their visit. Shop sales rocketed during that exhibition as even if they hadn’t bought on-line they knew these products were available on their visit.
Having paid for tickets on-line the visitor often sees their visit as a ‘freebie’ as they haven’t had to pay out money on the day so still have money in their pockets.
Data gleaned from existing users of on-line tickets sales show an increase in secondary spend of up to 24%. Clearly this is a fantastic opportunity for you to increase your revenues in the shop and café. To tap into this lucrative market you need to be creative in your product offerings and ensure they can take something away that links to the visit. Using the example of the dinosaurs I mentioned earlier. How about looking for local products such as paintings, craftwork, ceramics, etc.
Food and drink are very profitable lines and it’s worth ensuring that you have plenty of variety on offer, especially if you can have products not found easily elsewhere – locally made pies, buns and cakes for example. ‘Own brand’ biscuits, flap-jack toffee, fudge etc. There are plenty of suppliers that will brand items up for you. However, don’t fall into the trap of being too expensive as this gets more negative reviews on Tripadvsior than almost anything else. The fact that you have a ‘captive market’ doesn’t give you the right to rip them off! Just ask yourself how many times people have visited a venue or event and when asked about their experience have commented along the lines of “great day out but the sandwiches were a ridiculous price”. I’m not suggesting that you try to compete with Greggs or Subway or the like but do be sensible in your pricing structure.
Merlinsoft Ltd are very pleased and proud to have supplied a full Venue Management Solution for the newly-opened Biggin Hill Memorial Museum in Kent, England.
Spitfire aircraft and previously unpublished photos of World War 2 pilots and never seen before letters have gone on public display at the museum, with the aim of creating an environment where people can learn about the Battle of Britain and those who lost their lives in the conflict.
Winston Churchill called RAF Biggin Hill his “strongest link” during the Battle of Britain as pilots from the airfield took down over 1,400 Luftwaffe aircraft during World War 2.
Work on the £5.6m project commenced in late 2017 with funds supplied by the Government, National Lottery, Bromley Council and even private donors.
Jemma Johnson Davey, Director of the Museum, said “The aim of this new museum is to offer a new way of telling for what some people would be a familiar story. The history of Biggin Hill goes so much further back than the Battle of Britain. It is one of Britain’s oldest aerodromes and was instrumental to the development of wireless communication technologies.”
In addition to this new museum, Biggin Hill is also home to St George’s RAF Chapel of Remembrance, where those who died working from Biggin Hill are commemorated.
Owen Gleadall, Managing Director of Merlinsoft Ltd said “we have worked with the staff of the new museum over several months to ensure everything was ready for this new opening and I’m pleased to say it has all gone very smoothly. We look forward to seeing it grow and develop over the coming years”.
The Internet is an important part of life in today’s society. Social media, work, shopping and banking is now common occurrence online. So it’s important to be careful with your personal data. Scams have become more effective with their increased sophistication, so people need to be even more vigilant.
Read our non-technical and jargon free guide to understand how you can keep yourself, your family and your data safe online.
So what exactly are they?
Phishing scams can come in different forms, they can be false websites, emails, phone calls or text messages which pretend to be something they’re not.
The goal of phishing scams is to trick the targeted person in to giving information, which will give criminals access to your data. Some scams will try to put you under pressure to do something within a time frame. A few examples of such scams include a website pretending to be your bank, or an email that’s seemingly coming from a trusted source asking you to provide login details, passwords or personal information.
A crucial part of staying safe online is being vigilant and knowing how to spot phishing scams.
Some examples of phishing scams:-
Any email that refers to you as your email address (for example “dear email@example.com”)
Be wary if anyone that asks you to make a payment or log in to your account right away.
Look for strange spellings, often interchanging numbers and letters Th3 B4nk
Check the email or web address. If it’s from a free provider, like Gmail or Yahoo, it could be a scam. You can call your bank or the organisation you’re meant to be dealing with to confirm whether or not it’s them.
If you suspect any website, email, text message, or phone call is a phishing scam, it’s vital that you report it to Action Fraud. Reporting suspected fraud can help keep you and other more vulnerable internet users safe.
Fake websites are usually the sign of a phishing scam. It’s very easy to copy websites, along with their logos. It’s important that you don’t reveal your information to any websites that you’re not confident about.
Learning how to spot fake websites is one way you can protect yourself against this type of scam. Fake websites often look very similar to the real website they are imitating. If you find yourself asking: “is this website safe?”, then it’s probably not!
Never trust a clickable link, which directs you to a website. Always look at the address bar wording. Sometimes words are misspelt or changed, to fool you.
If you want to visit a website, always type it yourself to verify you’re going to the correct website. Also, news is a great media support, for alerting you to large-scale phishing scams.
Spend a few minutes checking the website. Have a read at their other pages, i.e. ‘About Us’. Look for poor spelling. Also look for the padlock next to website address bar, at the top of the page. This will let you know if the website is a trusted source.
Protect your computer from viruses is still important part of dealing with scams. If a virus infects your device, this can be detrimental to your device and also leave your personal data vulnerable.
It’s important you have virus/malware protection software running on your computer. If you’re not sure what that entails, it’s worth talking to someone who can advise and help keep your computer safe. Good news is that there is free software to help with this problem.
Do not download or open anything from sources which you do not trust. If you get an email from an address you don’t know, don’t open it. It’s especially important that you don’t download any attachments from websites or email addresses you don’t recognise.
Children’s Safety Online
Keeping your child safe online can seem overwhelming, especially when they seem to know more than you do. From social media to online gaming and instant messaging, monitoring your child’s online presence can seem incredibly daunting. Children can be naive and inquisitive to various types of media online. There are a number of ways you can help keep your kids safe and one of the most notable is through internet education.
One of the most important parts of ensuring internet safety for kids is education. The more you teach your children about online safety, the better prepared they’ll be to safely use the internet. This is really important, as your child may not always be at home, when accessing the Internet.
Depending on your child’s age and maturity, it may be appropriate to apply some parental controls. This can be done through your internet settings. Parental controls allow you to prevent your children from accessing certain websites. Your internet provider may have advice on this, so it is a good idea to get in touch with them and see what they offer. Also having the device where you can monitor what activity is happening.
General list to help educate your children:
Don’t post any personal information online – like your address, email address or mobile number
Think carefully before posting pictures or videos of yourself. Once posted it’s not just yours anymore
Never give out your passwords
Don’t befriend people you don’t know
Don’t meet up with people you’ve met online
Not everyone online is who they say they are
If you see something online that makes you feel uncomfortable, unsafe or worried: leave the website
While the success of most established brands is now leveraged behind optimised supply chains and huge economies of scale, the secret to exponential growth is just as achievable for the sole trader as it is for multinational organisations. Mastering the formula has lead to success for many leading retailers, paving the way to multi-site chains and record profits year on year.
The ultimate objective in retail is a business which operates like a well oiled machine, seamlessly delivering excellent customer experience while maximising commercial opportunity. To tap into the unlimited growth potential of retail, you must start with the two core words at the heart of every successful business: continual improvement.
In terms of business intelligence, the retail sector offers unparalleled opportunity for sales analysis. Every transaction is an indication of your target audience and their preferences, and every product left unsold is quietly signalling to you that your all important shelf space has unrealised potential. EPOS technology has been designed and refined to harness this information into a range of in-depth, customisable and meaningful reports.
The potential of EPOS goes beyond optimising product and supplier selection. Digitisation of records means that purchase orders and ledger accounts can be automatically generated, drastically reducing administration time. In addition, integrated store card features create the opportunity to track purchasing behaviours over time, and reward your loyal customers with exclusive and tactical offers.
When we designed our EPOS system, we did so with the businesses in mind that would thrive with the right tools, which is why you will find scalability to be an integral part of our service. From the sole trader to the multinational organisation, our solution is ready to connect and maximise your business.
In this new section, we’ll be reviewing the latest trends and developments within the UK tourism market. This month, our focus is on the economy and some of the biggest and brightest projects across the British Isles.
Tourism on the rise thanks to weak pound
Figures have been published for UK’s inbound tourism in 2017, and reports say that numbers grew 4% year on year, which has been attributed to the weak pound, offering more value for money for many overseas visitors.
In June 2016 when the referendum was held the USD/GBP rate fell from $1.47 to $1.35, with lows of around $1.22 through the winter before making a slow recovery towards the end of 2017. This equated to around 20% more spending power for US visitors which has acted as a great incentive for UK vacations.
Historically, the US is our most valuable market, and last year saw 13% year on year growth from visitors to 3.9million over the year, while spending increased by 9% up to a record £3.6billion over the year, equalling around £925 spend per person.
Our biggest gains came from Asian markets. Typically high-spending visitors from China delivered a 35% increase in spend from a 29% increase in visits. Tourism from China delivered a spend of £694 million between 337,000 people, totalling over £2050 spend per person.
Latest Discover England Fund successful applicants announced
The Discover England Fund was launched in 2016 to promote tourist destinations across England to target European, Scandinavian, Gulf & US markets by developing local infrastructure and cultural sites through a range of projects. Earlier this month, 11 applicants were awarded a share of up to £250,000 spending to invest in developments for the third year of the fund.
Among those successful are projects to market ‘England’s Seafood Coast’ and the ‘Urban Food Hub’ in Bristol, which hope to improve perception of England as a destination for culinary enthusiasts. Other projects focus on embellishing England’s cultural history with investments into ‘England’s Literary Greats’, ‘Authentic Collections’ and ‘The Northern World Heritage Collection’. ‘Uncover the Cotswolds’ ran by Cotswolds Tourism also seeks to promote tours and experiences around the wider region to improve integration with tour operators.
The North West appeared to be the big winners, with multiple projects approved to promote the region for short getaways centred around music, dance, exploration, food & drink. Other local initiatives include marketing horse racing on an international level, as well as promoting extended stays for delegates attending scientific conferences in Manchester.
In quite a bizarre new trend, the number of new total-wipeout themed inflatable theme parks across the UK has rocketed this year. The new developments include the first of their kind in both Scotland and Wales, riding on the back of the success of a number of temporary fixtures which have been travelling the country.
Wales’ new “Limitless” park in Swansea opened earlier in June, ripping out their old trampolines and replacing them with a huge inflatable playground. A similar development was also recently completed at Nottingham’s ‘Planet Bounce’. Not to be outdone Cardiff is opening their own attraction, ‘The Inflatable Arena’.
In Scotland, Aberdeens’ ‘Innoflate’ opened earlier this month as their first inflatable theme park, to be followed by ‘Flip Out’, a 63,000 sq ft arena in Glasgow due to open later in the year, making this their 25th location across the UK.
Meanwhile in Beverley, the UK’s first double-decker inflatable theme park is due to open, which will also include the biggest ball pool in the country. This new location for Inflata Nation will be their fourth, adding to existing parks in Manchester, Cheshire and Birmingham.
Have you benefited from hiring inflatable obstacle courses, or noticed more international visits as a result of local initiatives? Let us know your success stories!
Last month we looked at whether museums should charge for admission, and found by and large that while a small drop in visitor numbers can be expected when moving from free admission to paid, increasing charges surprisingly tended to have little effect on attendance.
But what if we’re looking not just to boost spend per visitor, but overall visitor numbers? The tourism sector is fraught with competition and the methods used to stand out have evolved over the years. In this guide, I’ll be giving you the rundown of the latest trends in being found online.
#1 Build and maintain an online identity
While a website will always be the richest and most informative source of information for your visitors, it’s unlikely to be the first they hear of you. Chances are, people will discover you through their friends experiences, and when they do, it’s important to have an active presence on whatever platform that may be.
Facebook and Twitter are still the largest and most active social networks, and while pushing original contentcan often have very limited visibility, a consistent approach which drives engagement can be a powerful force for growth. Bodelwyddan Castle
Ideally for these networks, you should be looking to maintain an active presence, engaging with visitors as they ‘check-in’ at the venue and use local hashtags to push any special offers or new features.
#2 Demonstrate credibility and great service with testimonials
Being found online means utilising every tool at your disposal to create a consistent public profile for audiences of every kind. While a social media presence can target your visitors’ networks, how do you reach those who have never heard of you?
Search for any kind of attraction in any city in any country, and you’re likely to see Trip Advisor as one of the top results with their recommendations. Why? Because they’re a trusted authority who see millions of visits per year for their crowdsourced assessments of visitor attractions, restaurants and travel destinations.
Opening your venue and service up to public critique can be a decisive turning point in terms of success. Positive reviews and a high user rating can be an excellent indicator to local tourists; while on the other hand, a damning critique could potentially deter visitors who would have otherwise been happy to make the trip and find out.
While this may seem a risky move, the evolving trend of reading reviews before buying or visiting anywhere is not one to be ignored. Not only are your competitors benefiting from the exposure, but being unable to find any public reviews can often arouse suspicion in itself.
#3 Make sure your website is optimised
It’s estimated that around 85% of all searches are now done by mobile, which is the reason why last month, Google updated its search algorithms to ‘mobile first’. Today’s search engines can tell when you website was last updated, and will often penalise those who do not offer a user friendly experience.
Some common mistakes are:-
Site resolution does not scale to the device (do users have to scroll right and left to navigate your site?)
Page takes too long to load (do you have high resolution images or web-applications which cause pages to take longer than three seconds to load?)
Do visitors have to pinch and zoom to read text on your site?
Aside from mobile optimisation, there are many other factors that determine the quality of a web-page for the purpose of search rankings. A few questions to ask yourself might be:-
How relevant is my content to the people I want to attract?
Could my website potentially raise any ‘spam’ flags? (high advert to content ratio, excessive linking, duplicated content, excessive keyword concentration)
There are many numerous guides to read on SEO (search engine optimisation) which range from white-hat best practice, to black-hat algorithm exploitations. As a rule of thumb, try to make your website engaging, original, relevant and user friendly. Ultimately, this is the type of content that Google wants to reward with high search rankings.
#5 Build a network of backlinks
In SEO, a backlink is exactly what it sounds like. A backlink means another website has seen fit to link to your website as an affiliate, information source, or subject of their own content.
The most immediate benefit of having a strong network of backlinks is that it can be a source of direct traffic. For visitor attractions, some key places to be listed might be local travel reviews or ‘things to do’ directories. By speaking to journalists, travel bloggers and local businesses, you may be able to create a public listing that reaches a much more specific audience than you could achieve through social media.
The second benefit is a gradual one. The more links you have from trusted, relevant sources, the more trust and authority your own webpage is perceived to have, and the higher you will tend to position for your relevant search terms.
While Google’s search algorithms are a tightly guarded secret, Moz have some great tools to assess how websites are likely to perform in search results. For this search of “Castles in Yorkshire”, our top 7 hits are all from travel sites including Trip Advisor; #8 is Wikipedia, which is a highly trusted source (with 97 Domain Authority or DA); and number 9, the first singular attraction listing, is Skipton Castle.
While Skipton Castle is nowhere near as authoritative a source as English Heritage, it has over 2000 backlinks referring to it’s website. Such links include Travel reviews from Foursquare (where it makes the list as the 69th wonder of the world), and listings with local hotels under things to do. These connections signal to Google that this is a trustworthy destination regarded by authorities in the sector.
In summary, being found online is about standing out against your competitors. To do it, you’ll need to look far afield for networking opportunities, while delivering a consistent social message and excellent customer service.
As technologies develop and both search engines and tourists are becoming smarter in their approaches. The only way to ultimately achieve market leading visibility, is to consistently and publicly deliver a market leading experience.
One of the most difficult challenges for museums is defining a charging structure that offers value for money, promotes long-term growth, meets fundraising objectives and encourages engagement from both local and tourist populations.
We were lucky enough to catch a seminar given by DC research on their AIM commissioned study at the Museums & Heritage show in May this year on the “Impact of Charging or Not for Admissions on Museums”. In this slightly longer than usual blog-post, I’ll be giving you an overview of their findings.
Their research stems from interviews with over 300 museums across the UK, of which the majority were independent museums. They found most (67%) of independent museums charge some kind of admission, whereas the same percentage of local authorities did not.
Interestingly, when questioned about the effect of charging or not charging, 55% of free museums felt their structure had a definite positive effect on visitor numbers, whereas of those who charged admission, only a small minority felt their fees had a negative impact.
Based on the testimony of venues who had recently changed their pricing structure, going from free to chargeable often meant a drop in visitor numbers, but increasing fees seemed to have little effect. Those who did charge admission generally felt there was an understanding with their guests that the fees were to a good cause and offered value for money.
It was noted that not all visits of free venues were necessarily of value, as a number of guests would use the venue simply for restroom facilities, as a meeting spot, or even respite from the rain. This belief is reinforced by the statistics that show that in general, visitors of paid attractions tended to stay longer, indicating a desire to get their money’s’ worth. Similarly, when free venues began charging, they found that local traffic saw the most significant drops.
The findings became more interesting when looking at the effect of charging admission on donations in general. While a small majority viewed admissions as detrimental to receiving additional donations, 56% of respondents felt that charging admissions had a neutral or positive effect. In addition, those who charged admission also reported longer dwell times, though they were less confident than free museums of the impact of this on secondary spend.
From DC Research’s qualitative assessment, the researchers found that in general, whether or not a venue charged had little to do with visitor spend. As they put it, if you want to buy a tea and cake, you won’t be put off because you’ve already spent £5 to enter. Instead, visitors were actually more likely to visit the shop or on-site catering as part of their paid-for experience.
In terms of creating a visitor experience, museums charging admissions generally had the edge over their free counterparts, in that they offered a formal welcome to the establishment. This forms an integral part of delivering value, and it was DC Research’s recommendation that otherwise free venues should still have an alternate welcoming process.
Who charges what?
Of the participants interviewed, the median price for a ticket was £5 for an adult, £2 for a child, £16 for a family and £4.05 for concessions. The mean was slightly higher, indicating a skew for ‘key attractions’ who charged up to £24 for an adult ticket.
The lowest price recorded was just £0.50, which raised concerns from the research team. Not only do such low priced attractions suffer from the footfall drop of charging, but they also don’t benefit from the otherwise flat price elasticity. As the speaker put it, such venues have “suspiciously low” pricing, wherein the value of the experience is downplayed to the point of being a deterrent.
While there was no real correlation between admission rates and the type of museum, the more expensive museums generally saw over 100,000 annual visits, and operated in the South-East & London.
How does charging admissions affect fundraising?
Of the participants who increased pricing in the last 3 years, 70% reported that it had no impact on spontaneous donations. For those who transitioned from free to charging, donations were commonly claimed to have decreased. In both instances, overall revenues were reported to have improved.
Despite the general trends, It’s important to know the local demographic when planning any price increases. The case study below highlights difficulties faced by Cannon Hall, which attempted to charge admission to its’ grounds after years of free admission for guests to its’ grounds.
The general consensus was that admission charges were of minimal importance to the donations received. More critical factors were things such as how the donation boxes were presented, whereabouts in the museum they were positioned, and the messages associated with them.
After reading this article, it seems apparent there is much goodwill towards museums, and audiences are generally tolerant of price increases. It is worth noting that the majority of museums who increased prices, did so with the addition of a new offering, with full disclosure of the reasons for increasing charging, and/or with sound evidence about their audiences’ preferences.
In truth, good fundraising comes from understanding your audience and sharing a mutual vision which lets them share in your cause. For some, free admissions were a way to build a sense of community, while others flourished and grew their offerings year on year through paid admissions. Ultimately, it comes down to your museums identity, and that of your visitors.
As part of our commitment to improving our online ticketing system, we recently ran a live trial with Mid-Yorkshire Chamber of Commerce (MYCCI) to provide online booking, check-in and delegate badge printing for their largest annual event, the Kirklees Business Conference.
Our objective was to pilot some of our newly developed tools in a live setting, and demonstrate the overall effectiveness of managing larger events with the Merlin system. In order to get the most out of the event and be to be there at ‘the sharp end’, two of our team attended as the official ticketing partners and manned the registration desk.
Starting with a branded and AA compliant booking site (select ‘Buy Tickets’ here), we took hundreds of advance bookings in the weeks and months leading up to the event. We also used the Merlin ‘Sessions’ Add-On feature to allow attendees to register for a limited number of seminar spaces as part of the booking process, and sent out automated e-tickets to all guests.
Armed with student volunteers on the day, we created a two-stage check-in process in order to minimise waiting time while producing delegate badges in real-time.
On arrival, a typical guest would produce their ticket or confirmation email to be scanned by one of our greeters equipped with a tablet and 2D scanner, and asked to proceed to the next desk. Where guests did not have a ticket, a built-in search function could find bookings, or new registrations could be processed from our laptop, or by the attendee’s mobile phone.
By the time the delegates reached the welcome desk, a personalised lanyard had been printed and assembled together with an information pack for the day. Using this process we were able to personally greet all guests to the event by name.
Overall, the day was an excellent opportunity for us at Merlin to appreciate the capabilities of our system first-hand. We successfully admitted hundreds of delegates with minimal delays, eventually honing the process to be managed by a single attendant. It was our honour to be the official ticketing partner of MYCCI for the day and we look forward to serving similar events in future.